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This sample record destruction authorisation form can be customised for use in public offices when seeking authorisation to undertake the destruction of records. This procedure includes the destruction of both paper hard copies and electronic soft copies of records. An edrms should ensure that the destruction of a record includes all versions and renditions of that record
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Where the same record appears in more than one file, the record and its renditions should be removed from the file. Approval to dispose of records (by transfer as state archives or destruction) is given under an authority known as the general retention and disposal authorities In the event that information which you would prefer to have destroyed is being retained, you can apply in writing to the commissioner of police to request that they destroy your palm prints, fingerprints, and any other identification material they are holding.
This act does not authorise the destruction by or on behalf of a public authority of a record relating to a spent conviction, an extinguished conviction, a quashed conviction or a pardon.
Follow these steps to plan when and how the records will be securely destroyed. Frequently asked questions and answers regarding records retention, sentencing and disposal, including questions relating to business classification schemes.
